Using Spaces in Bluebeam Revu

Spaces in Bluebeam Revu allow users to define real world areas within a PDF file, making it easier to organize, navigate, and manage markups. This feature is particularly useful in large documents. Whether you’re working on construction plans or architectural drawings, Spaces can make your workflow more efficient. Imagine you’re working on a building plan. You can create Spaces for different rooms or floors. This way, you can quickly find and manage all the markups related to a specific area, like the kitchen or the second floor.

Setting Up Spaces

To set up a Space in Bluebeam Revu, follow these steps:

1. Open your PDF document in Bluebeam Revu.
2. Navigate to the Spaces icon, which can be found in the side panel of Bluebeam.
   
3. Click on the Add Space button.
4. Click and drag your mouse over the area you want to define as a Space. Release the mouse button to complete the selection. You can also outline the space by clicking along the outside of the area and double clicking to close the space, similar to creating an area measurement.
   
5. A dialog box will appear, allowing you to name the Space. After naming, click OK.
   

Using Spaces

Once you have set up your Spaces, you can use them to streamline your workflow in several ways:

• Filtering Markups: Spaces allow you to filter markups by the defined areas. This is particularly useful when you need to review or export markups related to a specific area of your document.
• Navigating Documents: Spaces provide an easy way to navigate large documents. By clicking on a Space in the ‘Spaces’ panel, you can quickly jump to the corresponding area in the document.
• Organizing Information: Using Spaces helps in organizing information more efficiently. You can group related markups and measurements within a Space, making it easier to manage and review them.

Best Practices

Here are some best practices for using Spaces in Bluebeam Revu:

• Use Clear Names: Make sure each Space has a descriptive name.
• Keep It Simple: Avoid too many small Spaces; larger, meaningful areas work better.
• Update Regularly: Adjust your Spaces as your project changes.

By utilizing Spaces in Bluebeam Revu, you can significantly enhance your productivity and document management. Spaces allow you to keep your project well-organized and easily accessible. Try setting up Spaces in your next project to experience the benefits firsthand.